Best NDIS accounting software 2025

What makes accounting software suitable for NDIS providers?

NDIS providers require accounting software that goes beyond basic bookkeeping. The best platforms should include:

• Automated invoicing and payments – to manage claims efficiently through the NDIS myplace portal
• NDIS pricing compliance – ensuring that billing aligns with the latest NDIS price guide
• Expense tracking and reporting – to monitor costs and provide transparent financial records
• GST and tax reporting – to ensure correct taxation on billable services
• Integration with bank feeds – for real-time financial reconciliation
• Cloud-based access – to enable remote financial management

Considering these criteria, let's examine the top accounting software options for NDIS providers in 2025.

Best NDIS accounting software for 2025

1. Thriday – Best for automation, pricing and ease of use

Thriday is an all-in-one automated accounting platform designed for small businesses, including NDIS providers. It eliminates manual bookkeeping by combining banking, accounting, and tax automation.

Key features:

• Automated invoicing and reconciliation – syncs with NDIS payment processing.
• NDIS-compliant invoices – get NDIS-compliant invoices that are professional and easy to send.
• Expense tracking – categorises NDIS-related expenses for compliance.
• Tax and BAS lodgement – automates GST reporting and tax calculations.
• Real-time bank feeds – connects directly to business bank accounts.
• Smart mobile app – unlike the other applications, Thriday maintains feature parity across the web and app, meaning you can easily handle your finances on the go.
• Earn interest - Thriday is unique in that it integrates banking, including an interest-bearing account.
• AI-driven bookkeeping – reduces admin time and minimises errors.
• Expert tax agents – get access to Thriday's in-house accounting team, who can review your files.

Best for:

• NDIS providers who want automation and minimal admin work.
• Small businesses need a simple, efficient accounting solution.

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2. Xero

Xero is a leading cloud-based accounting platform that offers customisable financial tools suited to NDIS providers. With integrations to third-party NDIS management systems, Xero provides flexibility for businesses with specific financial needs.

Key features:

• Custom invoices and automated billing – ensures NDIS pricing compliance.
• Payroll management – suitable for NDIS providers with staff.
• Multi-user access – allows bookkeepers and accountants to collaborate.
• BAS and GST tracking – simplifies tax reporting.
• Integration with third-party apps – connects with NDIS-specific software.

Best for:

• NDIS providers who require advanced customisation.
• Businesses with in-house accountants or bookkeepers.

3. MYOB

MYOB is a long-established accounting platform in Australia. It offers strong payroll and compliance features for growing NDIS providers. It suits businesses that are scaling up and need comprehensive financial reporting.

Key features:

• Payroll processing – ensures compliance with employee payment requirements.
• Tax and BAS reporting – simplifies ATO submissions.
• Customisable financial reporting – provides insights for business growth.
• Multi-user access – suitable for teams managing NDIS finances.

Best for:

• NDIS businesses with employees.
• Providers looking for a long-term, scalable solution.

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4. QuickBooks

QuickBooks is a cost-effective accounting solution with essential features for NDIS providers. It is user-friendly and ideal for sole traders or small providers who need basic accounting tools.

Key features:

• GST and tax tracking – easy BAS lodgement.
• Mobile app access – manage finances on the go.
• Expense categorisation – tracks NDIS-related costs.
• Bank reconciliation – ensures accurate financial records.

Best for:

• Sole traders and small NDIS businesses.
• Providers looking for a budget-friendly solution.

5. Reckon

Reckon offers a pay-as-you-go pricing model, making it one of the most affordable options for NDIS providers who need basic accounting features without high costs.

Key features:

• Low-cost accounting software.
• Simple invoicing and expense tracking.
• BAS and tax compliance.

Best for:

• NDIS providers with tight budgets.
• Businesses needing basic accounting features.

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Key considerations when choosing NDIS accounting software

Before selecting software, NDIS providers should consider the following:

• Scalability – Will the software support your business as it grows?
• Automation – Does it automatically track your taxes and GST?
• Ease of use – Can you and your team easily navigate the platform?
• Pricing – Does it reduce manual bookkeeping and save costs?
• Compliance – Does it align with ATO and NDIS pricing rules?

Choosing the right software can significantly improve efficiency, reduce administrative burden, and ensure accurate financial management.

Key takeaways

Managing finances as an NDIS provider requires the right tools to streamline invoicing, track expenses, and ensure compliance. In 2025, the best NDIS accounting software is Thriday because it offers automation, financial reporting, and tax management to help providers focus on delivering services rather than administrative work. For NDIS providers looking for an easy-to-use automated solution, Thriday offers a fully integrated accounting, banking, and tax platform to simplify financial management.